Police Services For Private Events

The Morgan Hill Police Department accepts requests for police services on a cost recovery basis for school-related events, private events occurring on private property, or public property within the City of Morgan Hill that do not fall under the special event permit requirements.

Guidelines

• Any individual or entity seeking police services for a private event must submit a Police Services Application to the Police Chief or their designee. 
• Police Services Applications should be submitted at least 60 days before the date of the event to allow the department sufficient time to review the application and arrange staffing for the event.
• Upon receipt of an application for police services, the Police Department will work with the applicant to determine the appropriate level of service for the event.
• Police services will be provided on an overtime basis only. The City of Morgan Hill will charge the applicant a fee to recover the actual cost of providing the requested services based on the established overtime hourly rate for the assigned police personnel plus an administrative fee.
• If the applicant seeks police services on a recurring basis, the Police Chief may require a separate contract between the City of Morgan Hill and the applicant for the provision of reoccurring police services.

Process

1. Submit a Police Services Application (via email) at least 60 days before the date of the event.
2. Once application is accepted and approved:
   • Pay deposit equal to 50% of the estimated cost of the police services. 
3. After the event:
   • Pay the final amount owed for police services rendered for the event.

Resources

• Police Services/Officer Request Application
• Police Services For Private Events Policy (includes definitions and provisions of police services)

To submit an application or to ask a private event security question, please contact the Police Department’s Special Events Division.

Please Note

Approved and scheduled private events that cancel a request for police services less than 96 hours before the event may be required to pay two (2) hours of overtime pay for each officer scheduled for the event.